How to Export Office 365 Mailbox to PST Without any Hassle

How to Export Office 365 Mailbox to PST Without any Hassle

The Outlook PST is a reliable platform for users to keep their data protected, so they are willing to export Office 365 mailbox to PST file format. Many users wish to keep their data in a safe place so they do not face any issues while accessing it. Nowadays, everyone has turned to a digital platform to share or transfer data from one place to another. In such a scenario, it is difficult for the users to look for a platform to keep the data safe and secure.

Thus, to proceed with the method, users look for a perfect solution that can easily take Office 365 email backup to protect the data. As the task is challenging for the users, it is also necessary to perform it. Some users 365 for their business work, and everyone knows that data is a very crucial asset for any organization. To know everything about the task, go through the whole article.

What are the reasons behind Office 365 mailbox backup?

Now, it is understandable for the users that data is very important to them, but at the same time, it is also necessary to keep that data protected. Users are well aware that these days, it is essential for users to export Office 365 mailbox to PST file format. Most users know the backup process, but those new users must check out the below-cited reason for backup.

  • To avoid any future mishap, the organization needs to have a data backup to protect it.
  • If somehow users accidentally / intentionally delete their data and now want to recover it. In that scenario, backup will work, and users can access their data if they quickly backup Office 365 mailbox to PST file format.
  • Users might face a virus attack situation, so to overcome that situation, they must have a backup of their data.
  • The PST file is portable, as users can transfer or access their data from anywhere around the world from any device. Therefore, it is beneficial for the users to have a data backup.
  • Exporting the Office 365 data to PST users will also create more space in the mailbox for users to save more data in it.

Technique to export Office 365 mailbox to PST

To begin the task, there are two ways: the manual method and the professional third-party tool. Those familiar with the manual mode can opt for the study manually, but one must know the limitations of using this method. The process takes ample time to finish the job, and only the technical experts can perform the job. Thus, users are asked to use the professional third-party tool to export Office 365 mailbox to PST format, as it will finish the job quickly. The process will take little time, so it will benefit the users if they try the professional method only.

Perform Office 365 email backup with a manual method

To perform the task manually, users must have technical knowledge to easily commence the job. The procedure is very difficult, and therefore, it requires specialized knowledge. Follow the step-by-step process to begin the career.

  • To backup Office 365 mailbox, login to the Office 365 page with your account and password.
  • Then open the admin centre and then hit the security option.
  • Now you will see the permission tab; click on that, and then click on the eDiscovery manager option.
  • Now hit the edit option, choose the eDiscovery administrator, and hit the save option.
  • Later on, click on the search option and then on the Content search option.
  • After that, to create the new search, hit the New Search option.
  • Now, give your new search’s name and description and tap on the Next option.
  • After that, pick the mailbox that you want to export.
  • Now, you are required to add the condition as per the necessity.
  • Review your search setting and then hit the submit option.
  • Now, visit the search list, select your search, and hit the Action option.
  • You will be taken to the export result option. There, select the Output and click on Export option.
  • After that, from the export tab, select the last export and hit the download result option.
  • Post that scroll the page and then copy the export key.
  • The eDiscovery export tool will appear before you. Now, you have to paste the copied export key and search for the location to save the PST file.
  • At last, hit the start option, and the procedure will begin.

Export Office 365 mailbox to PST with professional technique

Users who want instant results for their tasks can rely on the professional third-party tool, as it is the only way to finish the job quickly. Here, we are sharing the steps to begin the career.

  • Download and install the Shoviv Office 365 backup tool in your system.
  • To create a new project, hit the connected Office 365; enter the asked details in the new dialog box and then hit the Next option.
  • Now click the Add icon, fill in the project name, and browse the location where you want to save the PST file.
  • From the toolbar, create the new job, and the new dialog box will appear before you give a name to the backup job and click on the Next option.
  • You can select the file you want to export on the next page and tap the Next option.
  • Next, there will be a filter option where users can filter the data based on date range and message class and then hit Next.
  • On the next page, users can set the thread count no. of attempt and select the file size.
  • There will be three options in the next window. There, tap on the immediate process, and you can schedule the backup daily, weekly, monthly, and once.
  • Post that, check out the job status, and the full report will appear before you.
  • Once the user is satisfied, and then hit the Finish option ad. If you need to make any changes, click the Edit option.
  • At last, the full report of the task will be generated so that users can check out the stepwise procedure.


Now that users are willing to perform Office 365 mailbox backup task, they are asked to try the mentioned tool. The tool will completely guide the users in every stage, making it easy for them to finish the task. The software offers a free demo version for users to download and explore every tool feature in detail.